Otford Village Memorial Hall

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Booking Conditions

PLEASE PAY PARTICULAR ATTENTION TO THE FOLLOWING BOOKING CONDITIONS

Please note that the Hall Management reserve the right to refuse or subsequently cancel bookings without giving any reason. In such cases a full refund of all payments and deposits will be made.

1) You are reminded that it is ILLEGAL to smoke anywhere on the premises.

2) The maximum seating allowed for entertainments is 192 in the Main Hall and 80 in the Clubroom. The maximum seating allowed for meals with dancing is 120 in the Main Hall and 60 in the Clubroom.

3) Any decorations put up by hirers must be non-flammable, and may not be fixed near light fittings. Sellotape, “Blu-Tack” and other adhesive tapes must not be used on painted surfaces.

4) Beer in bulk must be set up on adequate waterproof sheeting provided by the hirer. If alcohol is to be sold on the premises it is the responsibility of the hirer to obtain the appropriate licences and to comply with the terms of such licence. Further details are available from the Bookings Secretary.

5) Wedding Receptions, parties and other functions need to finish by midnight. The hall should be vacated no later than 12.30a.m. We suggest music and dancing should cease by 11.30 p.m., which should allow time for clearing up as described in condition 6 (see below).

6) It is a condition of the hire that the premises (including the lobbies and toilets) are left in a tidy condition at the end of the hiring period. Chairs and tables should be replaced whence they came and curtains drawn open. Surface dirt, food remains, spillages, etc. should be swept or mopped up, placed in the polythene sacks provided and removed from the premises that day. The kitchen should be left in a clean, tidy condition and fit state for the next hirer. Sacks, brooms, mops, dustpans, etc. can be found in the cleaner’s cupboard by the back kitchen door. Tea towels are not provided.

7) In the event of conditions 5 + 6 not being complied with before 12.45 a.m., the Management Committee reserves the right to withhold part or all of the booking deposit. If it is necessary for a member of the Management team to spend additional time cleaning the Hall this will be charged at £30.00 per hour or part thereof and would be the sole responsibility of the hirer and is not transferable. This charge will be deducted from the returnable deposit. The hirer is personally responsible for checking that all windows are closed, lights turned off (except emergency lighting) and doors latched.

8) Rubbish left for clearance incurs a charge of £40.00 but users are required to take all rubbish away with them.

9) If there is any structural damage caused to Hall (broken toilets, broken or damaged chairs or tables, etc), the Management Committee reserve the right to invoice the hirer for subsequent repairs should the returnable deposit be insufficient to cover such cost.

10) Bookings at children’s party rates are restricted to children of twelve years and under and the party must be supervised by the hirer or other responsible adults.

11) The Hall Management do not accept bookings for parties for groups or individuals aged between 13 and 25 years.

12) Stiletto heels must not be worn in either the Main Hall or the Clubroom.

13) The Hall Committee reserves the right to claim all or part of the hiring charge if the hirer cancels the booking with less than 4 (four) weeks notice.

14) The Hall Booking Secretary is normally available to answer telephone enquiries between the hours of 12.00 p.m. and 6.00 p.m., Mon - Sat, on 01959 525181. Queries concerning access to the Halls or involving special opening requirements should be made directly to her.

15) If the Hall Management establish that the Hall is not being used for the purpose for which it was booked they reserve the right to withhold 100% of the returnable deposit.








































Geoff Cooley
Sevenoaks DC Licensing, Public Entertainments

01732 227343

Kent Magistrates Court Service
01622 671041
Licensing Policy Document [43pages!]